Sunrise Soccer Club

Board Meeting Minutes

Sunrise Soccer Club

Board Meeting – 05/17/20

Minutes

Meeting came to order through Zoom at 6:36 p.m.

In attendance: Andrew Williams-Manager, Ian Hernandez-Equipment/Field Coordinator, Erich Rech-Webmaster, Sarah Carpenter-Assistant Treasurer, Dave Carpenter-Assistant Equipment/Field Coordinator, Laura Smith-Registrar, Brittany Johnson-Event Coordinator, and Debbie Carpenter-Secretary

Laura asked about scholarships-roughly giving out between 10-20 per year

Extending registration to June 30^th.

If refunds are to be given out – need to refund all fees paid by them parents including service fee.

Registration has been put on hold until the green light is given by Cal North.

If there is no season this year, look into redoing a field – possibly Lower Tempo.

Ian to contact parks to see when they are reopening fields to use.

Erich will put on the website that registration is on pause due to COVID-19.

Laura stated that there were 46 players signed up this year.

Heather needs to contact picture guy to let him know about the possibility of no season and may need to cancel.

Ian is checking container at C-Bar-C every couple of days due to locks being cut off and having to replace them.

Anchors for them goals were taken from Upper Tempo – need to look into replacing them.

Ian is getting prices of equipment in case we do open for the season

Next meeting to be Sunday night June 14^th 6:30 through Zoom

Meeting adjourned at 7:15 p.m.

Board Meeting – 4/14/19

Minutes

Zoom meeting came to order at 6:45 pm

In attendance was: Aaron Adams-Treasurer, Brittany Johnson-Event Coordinator, David Carpenter-Assistant Field/Equipment Coordinator, Erich Rech-Webmaster, Sarah Carpenter-Assistant Treasurer, Debbie Carpenter-Secretary, Ian Hernandez-Field/Equipment Coordinator, Laura Smith-Registrar, Heather Forrester-Team Parent Coordinator

Laura discussed that there were only 24 players signed up as of the day.

Discussed possibility of reducing fees for this year – it was voted on and agreed that we would keep the Early Bird fees through Jun 1^st.

Discussed the moving of the fields around and the cost. League has a surplus of 30,000. It was discussed and decided to leave the fields where they are and maybe moving fields and buying new goals next year.

Discussed about getting the info out there to all last year’s players/parents about signups. Debbie volunteered to take last years rosters and create a list and email all this year’s info to all of the last season’s players/parents.

Next meeting will be by Zoom on Sunday 5/17 at 6:30 pm to accommodate for Andrew to be present and have updates regarding season.

Zoom meeting came to end at 7:15 pm

Board Meeting – 03/10/2020

Minutes

Meeting came to order at 6:38 pm

In attendance was: Andrew Williams-Manager, Jr. Sanchez-Assistant Manager and Coaching Coordinator, Jevon Webster-Assistant Referee Coordinator, Aaron Adams-Treasurer, Brittany Johnson-Event Coordinator, David Carpenter-Assistant Field and Equipment Manager, Erich Rech-Webmaster, Sarah Carpenter-Assistant Treasurer, Debbie Carpenter-Secretary, Ian Hernandez-Field/Equipment Coordinator and Laura Smith-Registrar

Tabled from prior meeting was the suggestion of giving 1^st year Head Coaches a possible 50% off their first year or giving the Head Coach a refund of his player at the end of their first season coaching. No decision was made at this time.

Andrew stated that at the CVYSL meeting they were still unclear if U6 games would still be played on Friday nights. Andrew stated when he explained on how we do U6/U8 they liked how we did things.

Andrew discussed about getting him and Sarah added to the Bank Accounts, asked Debbie to draft letters to be able to give to the banks giving permission to add them. Aaron would take those to the banks.

Discussed was the possibility of moving U14/U16 fields to San Juan Park, moving U8 fields from San Juan Park to Madera, moving U10 fields from C Bar C to Upper Tempo and moving U6 from Madera to C Bar C. All discussed and voted on by board and it was approved to move all.

Dave discussed the measuring of Upper Tempo and it being able to hold 2 U10 fields on Upper Tempo and moving the U14/U16 goals to San Juan Park. Yes-Upper Tempo is large enough to have 2 U10 fields. Meaning we would be able to have 2 games played at once and have more availability for U10 teams to practice.

Ian discussed the pricing for the new U10 goals – estimate of 1600.00 It was approved by board to order the goals, and Ian discussed with Dave having them delivered to Dave’s house.

Heather stated she talked to the photographer about doing our league again this year and he said yes. He also stated that he would like to do the digital phots and using an indoor facility so that he could use the green screen.

Heather also talked about uniforms and that they we were good for the upcoming season and there was discussion on changing for next, maybe changing the shorts or he socks.

Laura discussed how registration has begun and that things were up and running and that registrations were coming in.

Jevon discussed his flyer about “Playing with Purpose” and asked to see if maybe something like that could be added to our website – giving people a chance to voice their opinion on how our league was doing – by maybe making it a survey for them to fill out.

Discussed about everyone digging out their yard signs and place them on their yards to help to gain more registrations.

Someone mentioned of we could do a Groupon – Erich stated he would look into it.

Discussed was the possibility of not doing pictures the same day as Opening Day and having them at an indoor location – Heather working on that.

Also discussed was having a “Fun Day” instead of Opening Day and doing that on a Sunday August 30^th from 2 – 6 or on a Friday night from about 5:30 – 8:00 instead of Saturday.

Next Meeting Tuesday April 14^th 630 - TBA

Meeting adjourned at 8:45 p.m.

Board Meeting – 2/10/20

Minutes

Meeting came to order at 6:39 pm

In attendance was: Andrew Williams-Manager, Laura Smith-Registrar, Jevon Webster-Assistant Referee Coordinator, David Carpenter-Assistant Field and Equipment Manager, Erich Rech-Webmaster, Sarah Carpenter-Assistant Treasurer and Debbie Carpenter-Secretary

Andrew meeting with CVYSL on 2/17 to get things up and running for us in regards to us joining CVYSL this soccer season

Discussed on how U6/U8 teams are ran with CVYSL – 6 to 8 players per team, 1 field of play for both ages. U6 gets cones and flags, U8 gets a lined field, flags and bownets. U6 games are played on Friday nights and U8’s are played on Saturdays.

Laura discussed the new software. Software will be up and running for the 3/1 Opening of Registration. The software will go back 3 years of coaches, however, if they coached this past year they will be ok. But if they coached 2 years ago, they will need to do the Live Scan again. Players info will be loaded for this past year only. However, everyone will be required to supply a birth certificate and picture. Not sure if software will pull those over.

In person registration will be at the Mountain Mikes on Sunrise Blvd and Antelope – 7777 Sunrise Blvd.

Erich brought up about doing decals or some sort of item to help promote our league. Sarah said she has a site that her school uses. She said that she would design one and then send out to board for approval. She also will be getting logo from Birttany. She said that we could also do water bottles, draw string bags etc., she will look into prices.

Dave brought up practice dates have been supplied to parks for their approval. Dates would begin in March for any teams that would like to do Spring League.

Dave also brought up about possibly supplying Puggs to the U6 teams for practices. – Andrew said the he felt it would be more beneficial for the U8’s to use the Puggs. Coaches for the first year would need to return them at the end of the season. But if they came back the next season as a coach then the would be able to keep them. Dave looking into prices.

Brittany – not there, but Sarah said they she has been helping Brittany get the flyers done. They have been done, approved and given to the SJUSD schools for handout. Andrew said to get them posted on our Social Media locations.

Andrew is still in talks with a Referee Assignor.

Uniforms still the same price this year. Contact ends this year, so board will need to decide if we stay the same or make changes. Andrew suggested that maybe we could put a stripe on the shorts or socks to incorporate the blue/yellow/colors together. Solid blue shorts and blue/white reversible shirt and then solid yellow socks just didn’t seem to mesh together.

Andrew is all in for the U10 fields to be moved to Upper Tempo, U8’s to be moved to C-Bar-C and the U14/U16 to be moved to San Juan Park. Told Dave to get the measurements done the weekend of 2/14 to see if this can be done.

Sending info on any news to Erich to put on our Social Media.

Discussed about how to use funds being distributed from ARYSL – tabled to next meeting – suggestions made were gift to Kathy, donation to Cassis Rowe Foundation and for promotional items to hand out during registration, etc.

Next meeting 3/10 – location TBD - Boston Pizza – possibility

Meeting adjourned at 8:04

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Sunrise Soccer Club

Board Meeting - 1/14/20

Minutes

Meeting came to order at 6:40 pm

In attendance was: Andrew Williams-Manager, Jr. Sanchez-Assistant Manager and Coaching Coordinator, Jevon Webster-Assistant Referee Coordinator, Aaron Adams-Treasurer, Brittany Johnson-Event Coordinator, Laura Smith-Registrar, David Carpenter-Assistant Field/Equipment Coordinator, Ian Hernandez-Field/Equipment Coordinator, Erich Rech-Webmaster, Sarah Carpenter-Assistant Treasurer and Debbie Carpenter-Secretary

Going back to holding monthly meetings again.

Discussed our options with either staying with ARYSL by ourselves, moving to CVYSL or moving to US Club with Fair Oaks – lots of discussion – voted on by all and it was voted to move to CVYSL for the next year soccer season.

Discussed needing to let all of our current members know that ARYSL would be closing after this soccer season and moving to CVYSL.

CVYSL plays their U6 games on Friday nights. Found out from Citrus Heights Soccer Club that they put 6 – 8 players on U6 and U8 teams. They play on 1 40 x 30 field, U6 uses cones and flags and U8 gets a lined field and uses 4x6 nets for goals. U8 plays on Saturdays. No refs, coaches ref.

Sac Republic – parade night would be on Sunday 10/4 at 2:00 p.m. Ticket prices $20.00 each for 149 and below, $18.00 each for 150 and above. Voted on to do the Fan Experience

Ref Assignor – Andrew discussed that they would be paid a stipend for U10 and above, roughly $200 to $500. Would like us to offer ref courses to build up our ref pool and would charge $10.00 per game to assign refs.

Brittney – asked to begin getting the flyers out to the schools.

New software this year for registration – Laura would need to be trained.

Discussed about offering a stipend to someone who went above and beyond to do a certain job for the league.

David discussed about having practices begin in June and that the paperwork would need to be done and turned into Parks with new dates – Andrew agreed

David discussed about moving the U10 fields to Upper Tempo from C-Bar-C, U8 to C-Bar-C from San Juan Park, then U14/U16 to San Juan Park from Upper Tempo – Andrew said that would be up to David and Ian if they wanted to make that switch and then Parks would have to be notified and all league maps would have to be redone with the changes.

Budget Committee – they would be a panel comprised of Aaron, Andrew and Erich and possibly 1 or 2 more.

Next meeting to be held on Monday night 2/10 at 6:30 at Perkos on Sunrise and Greenback

Meeting adjourned at 8:30

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Sunrise Soccer Club
Board Meeting – 11/5/19

Minutes

Meeting came to order at 7:05 pm
In attendance was: Andrew Williams-Manager, Jr. Sanchez – Assistant Manager/Coach
Coordinator, Brittany Johnson-Event Coordinator, David Carpenter-Field/Equipment Manager,
Sarah Carpenter-Registrar, Debbie Carpenter-Secretary, Laura Smith – Assistant Event
Coordinator, Ian Hernandez-Assistant Field/Equipment Coordinator, Jevon Webster-Assistant
Referee Coordinator, Aaron Adams-Treasurer, Erich Rech-Webmaster, and Heather Forrester-
Team Parent Coordinator
Referees – Andrew spoke to Orangevale Assignor – he charges $10.00 per game he assigns – he
also wants us to hold 2 ref courses to get a pool from – 23 active refs – he also wants an in service
– would also like to be on our board.
Andrew also discussed about upping pay for referees to get more people interested in being a
referee and to help keep the referees we already have.
Cal North is raising fees $1.50 per player – U8 to be 9.25, U10 and up to be $11.25 per player.
Park is also raising fees $2.00 more per player.
US Club has a “0” tolerance policy. If coach gets a red card team is done unless there is an
assistant coach.
Aaron is thinking about stepping down next year looking for someone to take over.
If Fair Oaks leaves ARYSL do we stay or do we go elsewhere?
NO DOGS at any games – we as a board really need to enforce this at our home games.
Brittany – Sac Republic tickets – club bought 300 tickets at $14.00 each – league spent $4200 but
we only sold about 120 tickets – took a loss.
Discusses about moving U8 field from San Juan Park to C Bar C, moving U10 field from C Bar C to
Upper Tempo and moving U16/U19 from Upper Tempo to San Juan Park – Dave will need to see if
new locations would be able to hold legal size fields before decision made.
Erich – updated website – registration can now be done through new website. He also said that he
may be able to create a team page for each team – will look into this.
Coaches appreciation dinner – Olive Garden 11/14 at 6:30 – head coaches plus 1 guest
Heather – medals are here and have bee n passed out during meeting.
Jr – more communication out to the coaches – maybe hold a meeting or 2 more for the U6 and U8
to help them understand the rules and having them possibly get their ref license and learn those
rules as well since they technically are the refs for their games.

Registration dates for the 2020 season – dates as follows:
3/1/20 – Early bird on-line opens
3/21/20 – Early Bird - In Person – location TBD
4/18/20 – Last Early Bird – In Person – location TBD
4/30/20 – Early Bird Registration ENDS
6/6/20 – In Person - location TBD
6/30/20 – Last day of on-line registration
Discussed new registration fees – new fees as follows:
U6/U8 - $65.00
U10 and up - $100 for early bird then $115.00 per player after that
July 1 st is date for practice to begin and to get permits from Sunrise Park.

Board Member appointees:
Aaron – will continue as treasurer
Andrew – will continue as Manager and Ref Coordinator
Jevon – will continue as Assistant Ref Coordinator
Brittany – will continue as Publicity Coordinator and Event Coordinator
Erich – will continue as Social Media/Webmaster
Heather – will continue as Team Parent Coordinator
Jr. – will continue as Assistant Manager and Coach Coordinator
Debbie – will continue as Secretary
Open – Assistant Coach Coordinator
Ian – is now Field/Equipment Coordinator
Dave – is now the Assistant Field/Equipment Coordinator
Registrar – vote had to be done – majority vote went to Laura to become new Registrar

Next Board meeting to be held on Tuesday January 14 th 6:30 pm – location TBD
Meeting adjourned at 8:43 pm
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Sunrise Soccer Club

Board Meeting – 10/8/19

Minutes

Meeting came to order at 7:05 pm

In attendance was: Andrew Williams-Manager, Jr. Sanchez – Assistant Manager/Coach Coordinator, Brittany Johnson-Event Coordinator, David Carpenter-Field/Equipment Manager, Sarah Carpenter-Registrar, Debbie Carpenter-Secretary, and Heather Forrester-Team Parent Coordinator

Referees – Andrew talked about continuing the way referees are handled and games scheduled or going with an Assignor. With an Assignor they assign the referees to games in our league. Referees would be paid less and the Assignor would also get paid. Andrew is to follow up with getting the cost of an Assignor.

Andrew also discussed to all of us to watch at our games if any of the referees are getting abused at the games to let him know right away.

Andrew also talked about capping teams next year and sticking with it, NO EXCEPTIONS: U14/U16 – 18 players, U12 - 16 players, U10 – 12 or 13 players, U6/U8 12 players

Opening Day Update: Brittany said we made about $1,000. Discussed about using a different donut vendor and possibly not having an Opening Day, and doing pictures during the week.

North Country Festival – scheduled for 10/18 – Brittany and Sarah will attend.

Photographer – Heather stated the photographer released the digital file of the group picture for us to use on our website.

Photographer for next year – Heather stated about doing things different when it came to taking and keeping track of pictures taken for the players. Maybe using a plaque with player name on it before each picture taken.

AGM – Date scheduled for our AGM is 11/5 at 6:30 at the Godfather’s on Dewey and Madison. Everyone told to notify board if they would not be returning for next year.

Meeting adjourned at 8:30 pm
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Board Meeting SSC 9/3/2019 @ 6:45pm

Discussed the incident on Opening Day 8/10/2019 at C Bar C Park.

Conclusion of email from

ARYSL President

*PAD procedure & deliver the punishment/no punishment board needs to agree. Make sure "rules" back it up.

In PAD "rules" specific rules

2.07.01 Disciplinary Decisions

Protests, Appeals and Disciplinary Committees shall act on all disciplinary matters and shall have discretionary powers in determining disciplinary action applied to spectators recommended CYSA minimum of penalties will be used as guidelines for violations pending on the findings of the PAD committee. Penalties may be increased according to the gravity of the violations. Reasons for increases must be documented in the official record of the PAD committee.

2.07.02 CYSA minimum penalties

A. Serious Foul Play

-Examples Include, but are not limited to, unlawfully charging or pushing an opponent denying an obvious goal-scoring opportunity intentionally tripping, holding pushing unlawfully charging or tackling an opponent from behind or charging in a dangerous and violent manner.

Amended by laws 9/3/2019

Voted:Approved

Any spectators entering the soccer field is prohibited at all times unless approved by referee/official. Spectators entering in a dangerous and/or aggressive manner will be suspended a minimum of (2) games pending a board review.

Writing up a code of conduct printing that out and have parents sign it.

Setting up a educational program for U6 and U8 (1st year coaches)

-coaches letting the parents know the rules about entering the field on game time.

Experienced coaches coming to help with questions of coaching younger ages 4-7.

Will need to set up a day/evening.

Heather-Team Parent

Talked about the Razorpix photographer. The pros and cons of this year.

The total cost this 2019 season.

Heather discussing with the board about signing a contract for next season August 2020. Discussed about getting a team picture and individual players all in one and give it to the head coach.

Voted on Sunrise Soccer Club signing the contract with Razorpix photography for next season 2020.

Voted- Approved

Game cards-

Handed out game cards to the board member coaches tonight. Junior has the rest of the game cards. See Junior if in need of more.

Andrew-Manager

Addressed concerns with emails going out.

Discussed the importance of reading ALL EMAILS and a response if needed from board members or individual emails from parents and coaches.

Erich-Website Coordinator

Needing to see what position you have and either having an assistant or getting one of the board members to help.

Brittany- Event Coordinator/Publicist

Will be focusing on Event planning only

Publicist will go to Erich since he is already the Website Coordinator.

Brittany is leaving for a week or so.

Discussed as a board to have each head coach talk to parents about Sac Republic tickets that are available and they can go through you instead of Brittany. Brittany can meet the coaches on one or two days when she gets back and get the money and you can recieve the tickets to give to your parents.

Unsure:

Please let me know if we can just email the parents the tickets. It would be easier.

Wasn't sure how the coaches would get them to their parents.

Andrew, Junior, Sarah

Coaches not cleared

We have a list and still working on getting those parents cleared.

Andrew- Manager

Discussed sending emails out on your own. Please don't send an email when it doesn't pertain to you.

Example:

Email sent to Dave.

Dave didn't send a reply Debbie did.

Heather-Team Parent

Medals from Wilson?? Not sure the company name???

Sunrise players will be getting the 3in width medal. At the end of the season.

Voted: Approved

No scheduled board meeting. TBD

Adjourned @ 8:40pm.

Attendees:

Andrew Williams

Junior Sanchez

Jevon Webster

Aaron Adams

Brittany Johnson

Laura Smith

Dave Carpenter

Ian Hernandez

Erich Rech

Heather Forrester

Sarah Carpenter

Debbie Carpenter

Board Meeting – 8/6/19

Minutes

Meeting came to order at 7:11 pm

In attendance was: Andrew Williams-Manager, Jr. Sanchez – Assistant Manager/Coach Coordinator, Jevon Webster-Assistant Referee Coordinator, Brittany Johnson-Event Coordinator, David Carpenter-Field/Equipment Manager, Sarah Carpenter-Registrar, Debbie Carpenter-Secretary, and Laura Smith-Assistant Event Coordinator

Andrew brought up talks about possibly going to CVYSL next year – Andrew going to meeting and will let us know when the meeting is.

Send email to new Photographer with all the teams and their new names.

Sarah was asked to email blast families about pictures and to make sure to cc the photographer as well.

Brittany discussed the donations she is getting for the raffles.

It was brought up about possibly having a dunk tank at next year’s Opening Day.

Put to vote was giving Brittany permission to use Quick Books to take money for Sac Republic tickets – all voted in favor.

David discussed having the U6 and U8 teams have short mini games on Opening Day – all were in favor of this. Games would consist of 2 10 minute halves.

Andrew said the first official game for the season would be on August 24^th.

Laura talking to State Farm about being a sponsor for the league.

Discussed next board meeting – Tuesday September 17th 6:30 at Godfathers.

Meeting adjourned at 9:00 p.m.

Sunrise Soccer Club

Board Meeting 4/9/19

Minutes

Meeting called to order at 6:47 p.m.

In attendance: Andrew Williams-Manager, Junior Sanchez-Assistant Manager/Assistant Coach Coordinator, Jevon Webster-Assistant Referee Coordinator, Aaron Adams-Treasurer, Brittany Johnson-Event Coordinator, Laura Smith-Assistant Event Coordinator, David Carpenter-Field and Equipment Manager, Ian Hernandez-Assistant Field/Equipment Coordinator, Erich Rech-Webmaster, Heather Forrester-Team Parent Coordinator, Sarah Carpenter-Registrar, Debbie Carpenter-Secretary and Premika Mishra-Coach Coordinator

Andrew informed board that San Juan park would not be done this soccer season.

Andrew stated that him an Kathy would be attending a Ref meeting on 4/28

Sarah discussed how registration is going and that there were a few scholarships for players that needed to be voted on. At the time we have 172 players and 20 coaches signed up. All voted on and were accepted with stipulations as to not abuse it in following years.

David talked about getting rid of the extra goals at Cbar C, all voted on and agreed to have them scrapped and look into new goals to replace.

Brittany brought a number of items to the meeting that needed to be voted on:

1. Should we do a dine to donate at Texas Road House – voted on Yes and date will be on 7/9 and e receive 20% of proceeds that night.

2. Should we do a dine to donate at Dos Coyotes – voted on Yes and date will be on June 4^th.

3. Should we sell God Father’s pizza cards, we buy for a $1.00 and then sell for $10.00. On card is 5 buy 1 get one on pizzas and buy 5 get one free salad bars – Brittany to look into it more and see if there is a minimum for us to purchase.

4. Should we have Rich’s Ice Cream at Opening Day – voted on Yes

5. Should we have Krispy Kreme Donuts available to sell on Opening Day – voted on Yes

6. Having Maui Wowi Smoothies at Opening Day – voted on Yes

Heather brought to the table more info from prior years - digital image would be $30.00 and be player only, if parents spend $35.00 or more then the digital would be $15.00. There would be a minimum order of !5.00 in order to get the memory mate free.

Heather brought to the table a new photographer – Tony from Razorpix – looking into him being able to do all photography on Opening Day, and does he have flyers for parents. Went to vote and all voted on using the new photographer.

Heather also talked about coaches shirts/visors. New coaches can get a shirt, and returning can either get new shirt or get a visor. U6 and U8 teams can have 1 coach and 3 assistant coaches, and U10 and above 1 coach and 2 assistant coaches.

Brittany brought up about painting the container and C Bar C. She looked into it and got quotes for it to be painted a solid color and then some soccer design on top of that. Price was $500 with painting it solid with design – all voted – Yes

Texas roadhouse came over and discussed how the fundraiser would work. They bring all the food and do all the cooking. As a club we would need to have volunteers to help with the traffic, tickets, baggers so roughly 9 volunteers. They are asking that we sell at least 50 meals to have fee waived for them to come out. We would be selling adult meals for $15.00 and kid’s meals for $5.00. Adult meals would consist of 6 oz pulled pork and an 8 oz chicken breast, coleslaw, corn bread/butter and a drink, and the kid’s meal would be a hot dog, apple sauce and drink. We as a club collect all the money and at the end of the event that day we pay them and the rest is the profit the club keeps. They would also have up to 25 extra meals to sell that day for people who didn’t purchase a ticket in advance. Prizes would be: The jacket raffle – 1 raffle ticket to each player that sells at least 1 ticket. Free team meal – for the team that sells the most would be given a team dinner at Texas Roadhouse for the players – 50 ticket minimum to be sold. Disneyland – for the player selling the most would receive a trip to Disneyland – 30 ticket minimum to be sold. This was all brought to vote and it was voted on Yes.

Andrew then talked about the possibly of Sunrise Soccer Club having a comp team. Coach Tim Spencer has been discussing it with Andrew and he will let Andrew know if he is going to go through this.

Discussed and voted on next date for board meeting – Tuesday May 7^th to be held at Dos Coyotes – Debbie to look into that at 6:30. They are located on Sunrise near Madison Ave near the Smart and Final.

Meeting adjourned at 9:00

Board Meeting – 3/12/19

Minutes

Meeting came to order at 6:48

In attendance: Andrew Williams-Manager, Jevon Webster-Assistant Referee Coordinator, Aaron Adams-Treasurer, Brittany Johnson-Event Coordinator, Laura Smith-Assistant Event Coordinator, David Carpenter-Field and Equipment Manager, Ian Hernandez-Assistant Field/Equipment Coordinator, Erich Rech-Webmaster, Sarah Carpenter-Registrar Debbie Carpenter-Secretary, and Premika Mishra-Coach Coordinator

AGM meeting update – there is still no definite answer if the league will be doing a seating tournament this year.

San Juan Park – still no update if fields will be redone for this soccer season.

Opening Day has been voted on and approved: it will be on Saturday August 10^th at Tempo Park.

Andrew let everyone know that fees to District 6 are being decreased and that no fees from the league will be given to ARYSL this year. Reduction in fees will take affect in the 2020 soccer season.

Andrew will be going to the Fair Oaks meeting to find out more about US Club with the understanding that we may join US Club for the 2020 season.

Andrew discussed the local clubs and stated that Citrus Heights/Antelope/North Highlands has a Spring League which plays 8 games running from March through May. Fees for teams are U6 and U8: $225 per team, U10: $275 per team, U12: $325 per team, U14: $350 per team. Games are played at La Sierra soccer fields on Engle Ave.

Andrew also notified the board that Orangevale is bringing back their U6 and U8 teams to play with us and Fair Oaks.

Andrew also said that he is anticipating a larger registration this year with parents of Orangevale and Sierra not happy with merging with Folsom and also with the possible dissolve of Citrus Heights Soccer league after the 2019 or 2020 soccer seasons.

Dave notified the club that Sunrise Park and Rec would be increasing their fees for 2020 soccer season for field use.

Update on Registration – Sarah reported that the first in person registration went great. Thanks to the board members for helping out: David, Debbie, Lilia, Ian, Junior, Brittney, Aaron and Heather. She also stated that she doesn’t think that she will need so many board members at each registration. She said that 6 should work – 4 to help with the tablets, then her and Aaron for the money portion. She thought that if the board members staggered shifts that day having 6 at a time would work.

Banners – Brittany put to a vote on approving the design and the amount to order. Board voted and approved to have her order 6 banners.

Discussed was putting together binders to hand out to the coaches. Items that would be put in the binders would be: Copy of current roster, Park District permit for field usage, copies of players registration showing medical waiver and emergency contacts, copy of board contacts, field locations, rules and best practices. Debbie volunteered to put these together with getting certain handouts from Premika.

Dave let Aaron know that we need to get a copy of current insurance paperwork for Park and Rec. Dave will get an example from Todd at Park and Rec and give to Aaron to make sure that we get exactly was is needed.

Brittany updated the Board on the Sac Republic tickets. We will be keeping the hard ticket sales this year and then Sac Republic is looking to do an app for all to download to get tickets that way. The board will look into how that works and what it entails. Also stated that their will be tickets for sale at the next in person registration in April and an email will be send out to all stating that we will have them at registration.

Discussed was a few questions that were coming from coaches about having their player play free if they are a coach. If a head coach is returning for their second year or beyond, then they are allowed to have 1 of their children play free.

Brittney is still looking into the Sac Republic holding their coach’s clinic with Sunrise on either Saturday July 27^th or Saturday August 3^rd.

Heather was unable to make meeting and she emailed a few questions to be discussed. Her questions included possibly getting something different for returning coaches instead of another shirt. Ideas included hat/visor or shorts. Board discussed maybe the possibility of getting sunglasses stating that coaches probably wouldn’t wear shorts. Another question was about how many shirts should be given. Board voted and approved that there should be 1 Head Coach shirt and no more than 3 Assistant Coach shirts per team. Those would be only given if the coach or coaches were cleared. Another idea from the board was possibly making the shirts a different color, like the shirts be yellow with the blue logo – those could possibly be the Assistant Coach shirts. Another idea was thrown out there was to have the shirts say “Head Coach” on blue shirt and then “Coach” on yellow shirt.

Andrew asking that Heather could look into other Photographers to see what they offer.

Other questions regarding the photographer that were discussed and having Heather look into – How many pictures would come with the digital package? How would the digital copy be given: CD or email? Also discuss with photographer: What would it take from the league in order to drop the CD cost down to about $15 - $20 each. Could there be a sitting fee per player – paid by the league, flat fee paid by the league to photographer, memory mate paid by the league or sponsor, no packages offered by photographer except memory mate, these were some of the questions brought up.

Discussed and approved next board meeting to be held on Tuesday April 9^th at 6:30 – location TBD. Debbie checking into other locations such as Olive Garden, Crepes & Burgers, Nations, Chili’s, Red Robin or Dos Coyotes.

Meeting adjourned at 8:17.

Board Meeting – 2/12/19

Minutes

Meeting came to order at 6:34 pm

In attendance was: Andrew Williams-Manager, Jr. Sanchez-Assistant Manager and Assistant Coaching Coordinator, Jevon Webster-Assistant Referee Coordinator, Aaron Adams-Treasurer, Brittany Johnson-Event Coordinator, David Carpenter-Field and Equipment Manager, Erich Rech-Webmaster, Sarah Carpenter-Registrar and Debbie Carpenter-Secretary, Ian Hernandez-Assistant Field/Equipment Coordinator, and Heather Forrester-Team Parent Coordinator

Andrew passed out some information regarding US Club and how it works and league is looking to possibly move forward to joining US Club for the 2020 soccer season. More discussion at next board meeting

Andrew brought up that the AGM meeting is on 2/28 and is wanting a couple of board members to go with. Location and time TBD. At that meeting it will be discussed if Fair Oaks will be going to US Club and if their will be seeding tournaments this year.

Andrew also discussed about doing the San Juan Park U10 fields. He is meeting with contractors to get a better idea on timeline and sending out letters to see about getting volunteers to help out to keep costs down. This would be the permanent home for the U10 games moving the U8 games to C Bar C.

Andrew asked Debbie if she spoke to BV Art Department about possibly painting the container at C Bar C. Reported that she will speak to them this week to see if anyone would be interested.

Heather brought up the trophies vs medallions point. Discussed the cost of each and how the league would like to continue. Board agreed that medallions would be more then likely the way to go for the league.

Heather spoke to the photographer – he said that there may be a change in the way he does business with the league. He was looking to charge a base charge of $15.00 per order to be able to get the free memory mate. It was also discussed if he could do digital images – he said he could for a charge of $40.00 per cd. Board discussed maybe paying him a fee in order to keep the free memory mate.

Opening day discussed to get more team volunteers to help with items. Maybe making it a contest that the team with the most volunteer hours would maybe get a team party paid at the end of the season. If this didn’t work, then maybe having to charge for the things at Opening Day.

Uniforms will remain the same at Soccer Pro. A suggestion was made about a second pair of socks being a different color. Refs stated it was hard when Sunrise played Sunrise in determining which team kicked out the ball because of the same color socks.

Discussed was the issue of teams not being notified of games from home teams. At the coaches meeting it will be discussed that the home teams need to notify the visiting team during the week of their game. Have them notify the visiting team of where the game is, time of game and if they are the same color jersey, letting the visiting team know what color they will be wearing at the game.

Discussed was the possibility of having permanent goals for the U8 fields. David told everyone of the cost and it was determined not to have them done at this time due to cost.

Opening Day date tabled to next board meeting to determine a date of Opening Day to give to the park district until after AGM meeting regarding seeding tournaments.

Andrew told David that he needs to contact John at the Park District to get the container moved from current location and put near the Citrus Heights container at C Bar C park. David will discuss other possible locations including possibly having it at Tempo Park as to not interfere with Baseball games/practices and parking.

Discussed the Sac Republic tickets – league is now responsible to sell 300 tickets. Ticket prices will be $15.00 per ticket or 4 tickets for $50.00 – voted on – all in favor – motion passed. Tickets will be available at each of the registration days.

Discussed making a competition out of selling the tickets - maybe having the team that sold the most be able to walk onto the field with the players before the game. Brittany checking into that if it is a possibly.

Discussed that the coach’s clinic being focused on a certain age group like the U6 – U10 ages. But that all coaches would be invited and maybe having the coaches bring a couple of players from their teams to show them the drills that would be taught.

Discussed possibly hosting a goalie clinic. Item will be looked into.

Brittany getting banners ordered to be able to hang at Tempo Park on the Tennis Courts and maybe at C Bar C.

Discussed with Debbie about contacting the soccer coaches/Athletic Director at Bella Vista to see if any of the current players would like to ref if the club were to put on a ref clinic. It was reported back that there was some interest in players going to the clinic.

David has contacted Todd Gordon at Sunrise Park and Rec, paperwork arrived. It was reported back that dates be looked at and updated and to also get the letters about the Concussion Protocol and the Background check. Debbie is working on letters to give to park and rec.

Discussed with Erich about putting a link on the website to be able to purchase Sac Republic Tickets and that the parents could then contact Brittany to get the tickets and that she could keep a total of what was bought for each team to help with the contest.

Brittany brought up an idea to boost facebook in order to reach more people to come join the league. It was brought to motion – all in favor – motion passed to pay the $200.00 fee for 3 months of the boost.

Discussed was having Sarah send out an email to all of last year’s coaches asking them to contact their players telling to sign up. Having them make sure when they do sign up that they put down what team/coach/players they want to play with. This year teams will be formed on a first come first serve basis and their will be go guarantees that a player will get put on a team if they request it up front. And then again still no guarantee, because if the team fills up and then a player decides they want to be on the team and there is no room, their request will be denied.

Registration dates are as follows: 3/9, 4/6 and 5/18 all from 12-3 at Mountain Mikes on those Saturdays. Sarah will contact Mountain Mikes to make sure that we will be allowed to use their facility.

Discussed about setting up next board meeting – It was approved by attendees that it would be held on Tuesday night, March 12^th at 6:30 at Godfathers Pizza at the corner of Madison and Dewey. Erich to post on website. Debbie to call and reserve.

Meeting adjourned at 8:37 p.m.

Board Meeting - 1/14/19

Minutes

Meeting came to order at 6:39 pm

In attendance was: Andrew Williams-Manager, Jr. Sanchez-Assistant Manager and Assistant Coaching Coordinator, Jevon Webster-Assistant Referee Coordinator, Aaron Adams-Treasurer, Brittany Johnson-Event Coordinator, Laura Smith-Assistant Event Coordinator, David Carpenter-Field and Equipment Manager, Erich Rech-Webmaster, Sarah Carpenter-Registrar and Debbie Carpenter-Secretary

It was discussed if we should stay with ARYSL or go with US Club – looking into options.

Website is up and running – send meeting minutes and any important business to Erich to put on website.

Discussed doing the Sac Republic parade night. Deposit has been made. Club will be selling tickets again – price TBD.

Discussed having Heather contact the photographer to see if he is going to be charging a fee if parents only take advantage of the complimentary photo. Also see if he would see about putting pictures on a disc for parents for a fee and if he would be willing to do a club/group photo to hang in sponsors business.

Also discussed with Debbie about contacting SJUSD about the field permits for Kingswood, Skycrest and Woodside to be able to use them for practices. There is a $20.00 permit fee per site which the permits would be good for 6 months – Andrew asked Debbie to get the permits for the upcoming season.

Discussed the equipment budget brought by David for the upcoming season. Andrew agreed budget looked doable. Asked David to see about getting permanent goals for the U6/U8 fields and prices. David will look into it and report back at next meeting.

Discussed with David about getting the Parks and Recs field permits for the upcoming season. David has contacted Todd Gordon at Sunrise Park and Rec, waiting for paperwork to arrive in mail. Will report back at next meeting.

Discussed about setting up next board meeting – It was approved by attendees that it would be held on Tuesday night, February 12^th at 6:30 at Mountain Mikes located at Sunrise and Antelope. Erich to post on website.

Meeting adjourned at 8:00 p.m.

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Sunrise Soccer Club

Citrus Heights, California 95610

Phone: 916-303-3008
Email: [email protected]

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Sunrise Soccer Club

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